Session 3: Streamlining Documentation

November 1, 2012 from 2:00 - 4:00 p.m. (eastern)

Efficiency in Monitoring: Streamlining Documentation
Even a QRIS that appears simple on its face can become complex and expensive to administer unless steps are taken to streamline the documentation procedures for standards that are not directly observed (e.g., as part of an on-site assessment).  Each QRIS standard requires acceptable sources of evidence for documentation. Clarifying when documentation is required, and what documentation can be accepted to verify compliance, is key. 

Speaker Biographies:

Michel Lahti, Ph.D.

Michel Lahti is a research faculty member of the Muskie School of Public Service at the University of Southern Maine. For over 16 years, he has conducted program evaluation studies focused on human services for programs operating in the public and non-profit sectors. Dr. Lahti has evaluated Maine's implementation of a child care QRIS. He also serves as the Lead Evaluator for the Central Maine Educare child care national demonstration site. He teaches in the graduate program of public policy with a focus on research methods, performance measurement, and strategic planning. Dr. Lahti is a Co-Principal Investigator on the Maine Child Care Research Capacity Project: A study of Program Quality and Children's Progress, funded by the Office of Planning Research and Evaluation (2009-2012). He has 12 years of experience working for State government in K-12 education, managing programs in support of students at risk of school failure.

Pre-Session Assignments

In order to be prepared for this session, please MEET WITH YOUR TEAM to complete the following assignments:

1. Click on the link below to access the homework for the QRIS Learning Table Session on Efficiency in Monitoring. This spreadsheet is designed to help you prepare for the session as well as to give the instructors deeper information about what States are currently doing so that we can facilitate discussion. The first part of the spreadsheet asks you to identify -- for each standard in your QRIS -- what documents you require and how you verify them. We have included 10 options; check whichever one you use. The second part of the spreadsheet focuses on HOW you go about gathering this information, how often you do so and how collection varies by sector.  Email to by Monday, October 29th.

2. Please review the reference document by Child Trends called Quality in Early Childhood Care and Education Settings: A Compendium of Measures, Second Edition. This document is a comprehensive collection of information on a large number of program quality measures. Think of it as an encyclopedia of tools. It may be a helpful resource for the homework assignment.

Webinar Recording Link:

Powerpoint Presentation: